How do I find the best meeting time across time zones?

Add each participant's zone. The planner highlights overlapping working hours so you can pick a slot that is reasonable for everyone.

What if there are no overlapping working hours?

Look for the time with the fewest people outside normal hours, or rotate meeting times so the inconvenience is shared fairly.

Does the planner account for daylight saving time?

Yes. It uses IANA time-zone rules, so displayed hours follow the current UTC offset for each selected zone.

Can I save a team and reload it later?

Yes. You can save a team snapshot in your browser and reload it without rebuilding the lineup.

Meeting planner.

Meeting planner: find overlapping working hours

Find the best time for meetings across multiple time zones. Add participants from different regions and see overlapping working hours at a glance.

How to find a meeting time across time zones

Add each participant's time zone, read the overlap of working hours on the timeline, and pick the hour that works best for the whole team.

Add each participant's time zone
Add a row for every attendee and set their time zone or city. The planner converts everyone onto a shared 24-hour scale so the cities can be compared directly.
Read the working-hours overlap
Use the timeline and heatmap to see where everyone's working hours overlap. Hours that fall inside business hours for all participants are highlighted as the strongest candidates.
Pick the recommended hour
Check the suggested best time, which favours hours inside working hours for the most people, then select an hour to see the exact local time it maps to in every participant's city.
Share or save the plan
Copy a shareable link or a plain-text summary of the chosen time, or save the team so the same set of cities is ready the next time you plan a meeting.

DST mismatch radar

Meetings drift when regions change their clocks on different weekends. Dates below are computed from the IANA time zone rules as of 5 Nov 2026.

Upcoming DST shifts

United States and Canada
Clocks go forward 1 hour · UTC-05:00 → UTC-04:00
Sun 14 Mar 2027
UK and European Union
Clocks go forward 1 hour · UTC+00:00 → UTC+01:00
Sun 28 Mar 2027
New Zealand
Clocks go back 1 hour · UTC+13:00 → UTC+12:00
Sun 4 Apr 2027
South-east Australia
Clocks go back 1 hour · UTC+11:00 → UTC+10:00
Sun 4 Apr 2027

Meetings at risk

New York ↔ London
- Sun 14 Mar 2027 (New York changes)5 h → 4 h
- Sun 28 Mar 2027 (London changes)4 h → 5 h
- Sun 31 Oct 2027 (London changes)5 h → 4 h
- Sun 7 Nov 2027 (New York changes)4 h → 5 h
4 h instead of 5 h for 14 days, Sun 14 Mar 2027 to Sun 28 Mar 2027.
4 h instead of 5 h for 7 days, Sun 31 Oct 2027 to Sun 7 Nov 2027.
New York ↔ Sydney
- Sun 14 Mar 2027 (New York changes)16 h → 15 h
- Sun 4 Apr 2027 (Sydney changes)15 h → 14 h
- Sun 3 Oct 2027 (Sydney changes)14 h → 15 h
- Sun 7 Nov 2027 (New York changes)15 h → 16 h
London ↔ Sydney
- Sun 28 Mar 2027 (London changes)11 h → 10 h
- Sun 4 Apr 2027 (Sydney changes)10 h → 9 h
- Sun 3 Oct 2027 (Sydney changes)9 h → 10 h
- Sun 31 Oct 2027 (London changes)10 h → 11 h

Each gap is how many hours the second city is ahead of the first.

Planning patterns

Use the planner for people, not just offsets

Recurring team calls

Choose a baseline time, then watch for DST drift so a weekly call does not quietly become too early or too late for one region.

Customer and support handoffs

Find windows where both sides are awake and within normal business hours before promising a live handoff or escalation.

Fair rotation

When there is no perfect overlap, rotate the inconvenience instead of assigning every late night or early morning to the same office.

Decide fast

How to get a decision quickly

The fastest way to use a meeting planner is to stop hunting for a perfect hour and look for the clearest shared block.

Start with the cities or zones that matter most, scan the overlap heatmap, and widen the group only after you see the first workable window.

Keep planning across time zones

FAQ

Frequently Asked Questions

How do I find the best meeting time across time zones?: Add each participant's zone. The planner highlights overlapping working hours so you can pick a slot that is reasonable for everyone.
What if there are no overlapping working hours?: Look for the time with the fewest people outside normal hours, or rotate meeting times so the inconvenience is shared fairly.
Does the planner account for daylight saving time?: Yes. It uses IANA time-zone rules, so displayed hours follow the current UTC offset for each selected zone.
Can I save a team and reload it later?: Yes. You can save a team snapshot in your browser and reload it without rebuilding the lineup.

Time zone and daylight-saving rules come from the IANA Time Zone Database, applied by your browser and our server. How we source and calculate times