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How to find a meeting time across time zones

Add each participant's time zone, read the overlap of working hours on the timeline, and pick the hour that works best for the whole team.

1. Add each participant's time zone

   Add a row for every attendee and set their time zone or city. The planner converts everyone onto a shared 24-hour scale so the cities can be compared directly.

2. Read the working-hours overlap

   Use the timeline and heatmap to see where everyone's working hours overlap. Hours that fall inside business hours for all participants are highlighted as the strongest candidates.

3. Pick the recommended hour

   Check the suggested best time, which favours hours inside working hours for the most people, then select an hour to see the exact local time it maps to in every participant's city.

4. Share or save the plan

   Copy a shareable link or a plain-text summary of the chosen time, or save the team so the same set of cities is ready the next time you plan a meeting.